Or. Admin. Code § 414-175-0005

Current through Register Vol. 63, No. 12, December 1, 2024

Section 414-175-0005 - Application for ERDC Benefits

(1) A caretaker, or someone authorized to act on behalf of the caretaker, must submit an application for ERDC benefits on a form approved by the Department. As used in this rule, the "applicant" is the caretaker, or someone authorized to act on behalf of the caretaker, who submits an application. The applicant must submit the application to the Oregon Department of Human Services. Submitting an application to the Oregon Department of Human Services constitutes a request for benefits.

(2) The application must be accessed through the Oregon Department of Human Services. This includes, but is not limited to:

(a) Online at https://www.oregon.gov/dhs/ASSISTANCE/CHILD-CARE/Pages/Parents.aspx;

(b) With a paper application; or

(c) By contacting the Oregon Department of Human Services to request assistance with applying for benefits. The request may be oral or in writing.

(3) The Date of Request is the day the request for benefits is received by the Oregon Department of Human Services.

(4) An applicant has forty-five (45) days to complete the application from the Date of Request. The Department may allow additional time if:

(a) Information needed to determine eligibility is expected to be received after the 45-day deadline, and the applicant has no control over the information;

(b) Circumstances beyond the control of the applicant prevent the Department from making the decision within the 45-day period; or

(c) As otherwise provided in these rules.

(5) As used in this rule, a "complete" application is one that:

(a) Enables the Department to determine eligibility in accordance with Division 175 of Chapter 414 of the Oregon Administrative Rules.

(b) Is signed by the applicant.

(A) An applicant who is unable to sign the application may sign with a mark, witnessed by Oregon Department of Human Services representative.

(B) An applicant submitting an electronic application must submit the application with an electronic signature.

(6) Except as provided otherwise in subsection (6)(b) and (c) of this rule, an interview with an adult in the filing group (see OAR 414-175-0015) or the authorized representative of the filing group is required to process an initial application and a renewal of benefits.

(a) If an applicant requests a face-to-face interview, the Oregon Department of Human Services will conduct a face-to-face interview.

(b) An interview is not required when the Department has implemented the Child Care Reservation List and it is determined that a decision notice of ineligibility will be sent under OAR 414-175-0010.

(c) A filing group that is experiencing homelessness or requires child care for a current foster child is not required to complete an interview during "priority processing," as described in section (8) of this rule.

(7) If the Department requests additional information that is necessary to determine eligibility, the applicant is entitled to a written notice that includes a statement of the specific information needed to determine eligibility and the date by which the applicant must provide the required information.

(8) A filing group that is experiencing homelessness or requires child care for a current foster child may receive "priority processing." For purposes of this rule, "priority processing" means the benefits may be open for up to three months while pending for verification of income, work schedule, verification of immunization records, or a copy of the medical or non-medical exemption form during the application period.

(9) The Department, through the Oregon Department of Human Services, will send a decision notice not later than 45th day after the Date of Request. The Department may extend the period if one or more of the following subsections applies:

(a) Information needed to determine eligibility is expected to be received after the 45-day deadline, and the applicant has no control over the information.

(b) Other circumstances beyond the control of the applicant prevent the Department from making the decision within the 45-day period.

(10) If an applicant files an application containing the caretaker's name and address, the Department must send the caretaker a decision notice.

(11) An applicant may withdraw an application at any time.

Or. Admin. Code § 414-175-0005

ELD 11-2023, adopt filed 06/28/2023, effective 7/1/2023

Statutory/Other Authority: ORS 329A.500

Statutes/Other Implemented: ORS 329A.500