Or. Admin. Code § 291-070-0120

Current through Register Vol. 63, No. 12, December 1, 2024

Section 291-070-0120 - Access to Files

(1) Only employees of the Department of Corrections and representatives of criminal justice agencies shall have authorized access to inmate and offender files. Department of Corrections employees shall request access to inmate/offender files for business purposes directly related to the employee's current position duties and responsibilities only.

(a) An example of acceptable access would include an employee reviewing an inmate's/offender's file because the inmate/offender is in the employee's housing unit or on the employee's caseload.

(b) An example of unacceptable access would include an employee reviewing the file on their neighbor for personal background purposes.

(2) The Records Office is a restricted area; only individuals authorized by the OISC Administrator or institution functional unit manager shall enter the Records Office.

(a) In emergency situations, the institution functional unit manager or designee may designate an employee to enter the Records Office and remove working files.

(b) A list of these authorized individuals may be posted in the Records Office.

Or. Admin. Code § 291-070-0120

DOC 9-2008, f. & cert. ef. 4-10-08; DOC 30-2008(Temp), f. & cert. ef. 12-16-08 thru 6-12-09; Administrative correction 6-22-09; DOC 14-2009, f. & cert. ef. 7-14-09

Stat. Auth.: ORS 179.040, 423.020, 423.030 & 423.075

Stats. Implemented: ORS 179.040, 423.020, 423.030 & 423.075