Or. Admin. Code § 291-145-0015

Current through Register Vol. 63, No. 12, December 1, 2024

Section 291-145-0015 - Recognition and Control

(1) All AIC group activities will be under the administrative control and responsibility of Department of Corrections staff. The FUM or designee must approve all groups and activities of groups.

(2) Before any group activity is approved, the sponsoring group or person must submit a brief written statement to the FUM or designee describing the proposed activity. All proposed group activities must outline the objectives, the planned number of AICs involved, frequency and time of the activity, needed equipment, space and furnishing requirements, funding requirements, qualifications for participation, anticipated special events, and publications related to the proposed activity.

(3) Any group designated as a club must meet the following criteria:

(a) Promotes the facility's interest in safety and security; and

(b) If interaction with the public is approved, follows the purpose of the club.

(4) All clubs must have a constitution that is approved annually by the FUM or designee, and follow a format that includes, but is not limited to:

(a) Name;

(b) Community affiliation (if any);

(c) Purpose: A club must outline how the club will ensure its activities are aligned with the club objectives;

(d) Membership qualifications: AICs will not be denied permission to participate on the basis of race, color, religion, gender identity, marital status, national origin, age, physical or mental disability, or any other protected class;

(e) Government structure: A minimum of three positions should be elected: President, Vice President, Secretary, Treasurer, or Sergeant at Arms;

(f) Club representatives duties;

(g) Elections: All AICs elected as club representatives must be a member in good standing with a NCI Level 3 or higher, and have the approval of the FUM or designee. All elections will be held by secret ballot. Designated facilitating staff will be present during all elections and supervise the counting of all ballots;

(h) Committee;

(i) Rules and regulations; and

(j) Proposed constitutional amendments: All constitutional changes shall be made by the club's representatives and voted upon by the general body. The FUM will have final approval on all requested constitutional amendments.

(5) Any group designated as a special interest group must meet the following criteria:

(a) Have written approval from FUM to organize; and

(b) Not exceed available facilities and staff constraints.

Or. Admin. Code § 291-145-0015

CD 23-1978, f. 9-13-78, ef. 9-15-78; CD 61-1985, f. & ef. 8-16-85; CD 10-1988, f. & cert. ef. 5-26-88; CD 23-1992, f. 11-16-92, cert. ef. 12-1-92; DOC 14-2023, amend filed 10/03/2023, effective 10/3/2023

Statutory/Other Authority: ORS 179.040, 423.020, 423.030 & 423.075

Statutes/Other Implemented: ORS 179.040, 423.020, 423.030 & 423.075