Or. Admin. Code § 166-200-0290

Current through Register Vol. 64, No. 1, January 1, 2025

Section 166-200-0290 - Municipal Court

Municipal Court documents the operations of the courts as well as the proceedings of cases presented before the court.

(1) Appeals Records - Minimum retention:

(a) DUII case records, retain 10 years after case closed, dismissed or date of last action;

(b) All other records, retain 5 years after case closed, dismissed or date of last action.

(2) Court Appointed Attorney Application Records - Minimum retention: 1 year.

(3) Court Appointed Attorney Lists - Minimum retention: Until superseded or obsolete.

(4) Court Orders and Procedural Rules - Minimum retention: Current plus previous orders and rules.

(5) Docket/Trial Calendars - Minimum retention: 90 days.

(6) DUII Case Files - Minimum retention: 10 years after case closed or dismissed or date of last action.

(7) DUII Diversion Program/Conviction Summary Records - Minimum retention: 5 years.

(8) Jury Records - Minimum retention: 3 years.

(9) Municipal Court Criminal Case Files - Minimum retention: 10 years after case closed or dismissed or date of last action.

(10) Municipal Court Expunged or Sealed Records - Minimum retention:

(a) Expunged records, retain according to the directive of the court;

(b) Expungement orders, retain 10 years or according to the directive of the court;

(c) Sealed records, retain 10 years or according to the directive of the court.

(11) Ordinance Violation Case Files - Minimum retention:

(a) Citations issued, retain 5 years after case closed or dismissed or date of last action;

(b) Records of citations not issued, retain 1 year after date of last action.

(12) Parking Citation Records - Minimum retention: 3 years after satisfied, dismissed or deemed uncollectible.

(13) Traffic Citation Case Files - Minimum retention: 5 years after case closed, dismissed or date of last action.

(14) Trial Proceedings Records/Register of Actions - Minimum retention:

(a) Criminal cases, retain 10 years after case closed, dismissed, or date of last action;

(b) Non-criminal cases, retain 5 years after case closed, dismissed or date of last action.

Or. Admin. Code § 166-200-0290

OSA 2-2014, f. & cert. ef. 8-7-14; OSA 19-2018, minor correction filed 11/28/2018, effective 11/28/2018

Statutory/Other Authority: ORS 192 & 357

Statutes/Other Implemented: ORS 192.005 - 192.170 & 357.805 - 357.895