Or. Admin. Code § 166-200-0250

Current through Register Vol. 64, No. 1, January 1, 2025

Section 166-200-0250 - Building Records

Building Records document actions on real property owned or used by the city or private interests.

(1) Building Board of Appeals Records - Minimum retention:

(a) Minutes, agendas, resolutions, indexes, and exhibits (not retained permanently elsewhere in city records), retain permanently;

(b) Audio or visual recordings, retain 1 year after minutes prepared and approved;

(c) All other records and exhibits not pertinent to minutes, retain 5 years.

(2) Building Code Violation Records - Minimum retention: 10 years after last action.

(3) Building Inspection Records - Minimum retention:

(a) Final inspections, retain for the life of the structure;

(b) All other inspections, retain 2 years.

(4) Building Plans, City Owned Structures - Minimum retention:

(a) If permit issued and structure completed, retain for the life of the structure;

(b) If no permit issued, retain 180 days;

(c) If permit issued, but structure not started, completed, or permit expired, retain 180 days after expiration date.

(5) Building Plans, Nonresidential - Minimum retention:

(a) If permit issued and structure completed, retain 10 years after substantial completion [as defined by ORS 12.135(3)];

(b) If no permit issued, retain 180 days;

(c) If permit issued, but structure not started, completed, or permit expired, retain 180 days after expiration date.

(6) Building Plans, Residential - Minimum retention:

(a) If permit issued and structure completed, retain 2 years after substantial completion;

(b) If no permit issued, retain 180 days;

(c) If permit issued, but structure not started or permit has expired, retain 180 days after expiration date.

(7) Certificates of Occupancy - Minimum retention: Life of the structure.

(8) Unsafe Building Records - Minimum retention: 5 years after final action.

Or. Admin. Code § 166-200-0250

OSA 2-2014, f. & cert. ef. 8-7-14; OSA 11-2018, minor correction filed 11/28/2018, effective 11/28/2018

Statutory/Other Authority: ORS 192 & 357

Statutes/Other Implemented: ORS 192.005 - 192.170 & 357.805 - 357.895