Or. Admin. Code § 166-017-0085

Current through Register Vol. 63, No. 12, December 1, 2024

Section 166-017-0085 - Records Retention Requirements

Agencies must develop and adopt policies and procedures to ensure that electronic records are retained and managed as specified in a records retention schedule approved by the State Archivist (166-030-0026 or 166-030-0027). These retention policies and procedures must include provisions for:

(1) Scheduling the retention and disposition of all electronic records, as well as related access documentation and indexes, in accordance with approved records retention schedules developed and authorized by the State Archivist.

(2) Identifying, maintaining and protecting essential records and essential records systems (OAR 166-020-0045).

(3) Establishing procedures for regular recopying, reformatting, and other necessary maintenance to ensure the retention and usability of the electronic records throughout their authorized retention period so that the records remain accessible.

(4) Ensuring that electronic records specified in OAR 166-030-0026(4) are not destroyed without the written permission of the State Archivist.

Or. Admin. Code § 166-017-0085

OSA 1-2016, f. & cert. ef. 5/5/2016

Stat. Auth.: ORS 192.050, 192.060 & 192.105

Stats. Implemented: 357.825(2), 357.855 & 357.895