Okla. Admin. Code § 810:1-1-6
Current through Vol. 42, No. 4, November 1, 2024
Section 810:1-1-6 - Requests for agency public information(a) Public access to Commission records is subject to the Oklahoma Open Records Act, 51 O.S. § 24A.1, et seq. and 85A O.S. § 120. Any person making a request for a Commission record shall comply with the following: (1) The request must be in writing and directed to the Clerk of the Commission when the request is to access information on workers' compensation claims, and to the General Counsel for all other requests.(2) Requests to access' information on workers' compensation claims are subject to the written request and search fee requirements of 85A O.S. § 120, unless an exemption outlined in the law applies. The Commission may request information of a requester sufficient to determine whether or not an exemption pertains. (A) To access information on workers' compensation claims, the request must be made in writing, on a form prescribed by the Commission. The request form requires identification of the person requesting the information and the person for whom a search is being made. The request form must contain an affidavit signed by the requester under penalty of perjury stating that the information sought is not requested for a purpose in violation of state or federal law. Those making a request shall pay the Commission One Dollar ($1.00) per search request, not to exceed One Dollar ($1.00) per claims record of a particular worker, plus applicable copy charges set forth in 85A O.S. § 119(A), any applicable fees according to the Oklahoma Open Records Act, 51 O.S. § 24A.5(4), and certification fees if any.(B) Electronic searches of workers' compensation claims data may be made using the CaseOK system from a requester's personal computer or from public terminals at the Commission's offices. Access to additional information on claims pertaining to the search results is subject to the written request and search fee requirements described in this Paragraph.(C) The one dollar ($1.00) fee for each page copied, described in 85A O.S. § 119(A), includes physical paper pages copied and digital copies. However, digital copies that are downloaded shall be capped at $1.00 for the complete download, regardless of how many digital pages are included in the file.(3) Requests not subject to Paragraph (2) of this Subsection, should describe the record(s) requested, indicate the name of the party making the request, and include the party's mailing address, email address, and telephone number. The requesting party shall pay for copies and research of such records in accordance with 85A O.S. § 119(A) and the Oklahoma Open Records Act, 51 O.S. § 24A.5(4), and, if applicable, for certification of the record according to a fee established by the Commission, if any.(4) Copy charges may be waived at the Commission's discretion for copies requested by the media or by a public officer or public employee in the performance of his or her duties on behalf of a governmental entity.(b) This Section does not apply to records specifically required by state or federal law, or by state or federal administrative rule, or by order of a court of competent jurisdiction, to be kept confidential, including, but not limited to, financial data obtained by or submitted to the Commission for the purpose of obtaining a license or permit and records subject to proprietary agreements, confidentiality orders and sealed exhibits.Okla. Admin. Code § 810:1-1-6
Adopted by Oklahoma Register, Volume 32, Issue 23, August 17, 2015, eff. 8/27/2015Amended by Oklahoma Register, Volume 35, Issue 24, September 4, 2018, eff. 9/14/2018Amended by Oklahoma Register, Volume 37, Issue 24, September 1, 2020, eff. 9/11/2020Amended by Oklahoma Register, Volume 38, Issue 24, September 1, 2021, eff. 9/11/2021Amended by Oklahoma Register, Volume 39, Issue 24, September 1, 2022, eff. 9/14/2022Amended by Oklahoma Register, Volume 40, Issue 22, August 1, 2023, eff. 9/14/2023