Okla. Admin. Code § 753:11-3-2

Current through Vol. 42, No. 3, October 15, 2024

Section 753:11-3-2 - Acquisitions

(a) Only the CEO, CFO, PO, or State Purchasing Director may issue a purchase order for direct acquisitions. Requests for purchase orders shall describe why the acquisition is needed.

(b) All maintenance/construction related requests shall be reviewed and approved by the CFMO or comparable position before submittal to the CEO, CFO, or PO.

(c) When acquisitions will be financed using federal funding sources, the Code of Federal Regulations Title 2, Subtitle II part A §200.320 will be referenced in conjunction with the following guidance.

(1)Acquisitions Not Exceeding $25,000 or Other Limit as Permitted for CPOs. Acquisitions of $25,000 or less, unless the CPO is permitted to make acquisitions of another higher limit, will be made on the open market using a fair and reasonable acquisition process and is conducted pursuant to this Subchapter.

(2)Acquisitions Between $25,000 and $250,000. Acquisitions between $25,000 and $250,000 require formal or informal competitive solicitation. Where possible, the Trust may solicit suppliers from the Supplier List maintained by OMES, with selection of suppliers rotated whenever there are more suppliers on the list than the necessary number of solicitations. For bids between $25,000 and $100,000, the Trust will solicit or otherwise obtain a minimum of three solicitations when possible. For bids between $100,000 and $250,000, the Trust will solicit or otherwise obtain a minimum of five solicitations when possible. If the requisite number of solicitations cannot be made, the CEO shall be informed of the reason why with such information documented in the acquisition file.

(3)Acquisition above $250,000. Acquisitions above $250,000 require a formal sealed competitive bidding process as outlined in this Subchapter.

Okla. Admin. Code § 753:11-3-2

Adopted by Oklahoma Register, Volume 36, Issue 24, September 3, 2019, eff. 9/18/2019

Amended by Oklahoma Register, Volume 40, Issue 23, August 15, 2023, eff. 9/1/2023