Okla. Admin. Code § 753:11-3-14

Current through Vol. 42, No. 4, November 1, 2024

Section 753:11-3-14 - Credit/debit card

(a) The PO is the only employee authorized to use a credit or debit card to make purchases on behalf of the Trust. The card shall not be loaned to another person. The PO shall immediately return said credit or debit card to the CFO upon separation of employment.

(b) The PO shall ensure that the card is kept in a secure manner and that the account number on the card is not posted or left in a conspicuous place.

(c) A receipt shall be obtained for all purchases regardless of order method. The receipt shall give an itemized and detailed description of the purchase and must include at a minimum:

(1) name and location of supplier;

(2) date of purchase;

(3) description of product purchased;

(4) unit price and quantity purchased; and

(5) transaction total.

(d) Individual transactions shall not exceed $2000 unless preapproved by the CFO. Monthly statements shall be submitted to and reviewed by the CFO and CEO.

Okla. Admin. Code § 753:11-3-14

Adopted by Oklahoma Register, Volume 36, Issue 24, September 3, 2019, eff. 9/18/2019