Okla. Admin. Code § 725:15-21-3

Current through Vol. 42, No. 4, November 1, 2024

Section 725:15-21-3 - [Effective until 11/1/2024] Reimbursement procedures

(a) The program is a reimbursement-type grant program. Project sponsors will apply to the Department for funding of specific trail/ boating projects. The Department will select projects to receive funding and obtain approval from the Federal Highway Administration (FHWA) or the US Fish and Wildlife Service (USFWS) as applicable.

(b) After a project agreement is executed between the sponsor and the Department, the sponsor may initiate the project's proposed work elements, spending from their own funds and submitting reimbursement requests to the Department.

(c) The Department will reimburse the sponsors of projects selected for funding for the allowable percent of the project's total cost provided:

(1) The costs are for allowable expenditures as outlined in the sponsor's application and approved in the Project Agreement signed by the Department and the sponsor, and

(2) Sponsor supplies adequate documentation that fully accounts for both out-of-pocket expenditures and any donated labor, land, or materials and that certifies that the expenditures have been incurred on the project.

(d) Sponsors may submit reimbursement to the Department on an interim basis by submitting receipts and other documentation of expenditures and work undertaken provided the sum of the reimbursement totals at least $5,000. If the entire project cost is below $5,000, only one reimbursement will be accepted. After processing the reimbursement, OTRD will make a payment to the sponsor for the allowable percent of the amount submitted.

(e) Interim reimbursements may be made up to 80 percent of the federal grant amount for RTP and up to 75 percent for the BIG. The remaining 20 or 25 percent of the grant amount respectively will be released after the Department has performed an inspection of the project, which shows all elements of the project to be in substantial compliance.

Okla. Admin. Code § 725:15-21-3

Added at 11 Ok Reg 2863, eff 6-13-94; Amended at 14 Ok Reg 3230, eff 7-25-97

Amended by Oklahoma Register, Volume 38, Issue 24, September 1, 2021, eff. 9/11/2021

Amended by Oklahoma Register, Volume 39, Issue 24, September 1, 2022, eff. 9/11/2022