Okla. Admin. Code § 650:15-1-12

Current through Vol. 42, No. 4, November 1, 2024

Section 650:15-1-12 - Contract provisions

(a)Professional service contract. The mechanism for funding approved applications shall be a professional service contract between OCAST and the principal organizations which will be providing research services or facilities in the funded Center. The obligations of each party to a Center contract shall be limited to that portion of the contract which it has committed to perform.

(b)Fiscal agent. Each contract shall designate one of the parties to the contract as the fiscal agent to receive and account for all funds.

(c)Contractor obligations.

(1)Performance evaluations. Each funded Center shall be required to submit annual reports to OCAST verifying the Center is achieving its objectives and performing its contractual obligations in a timely manner. Continued funding shall be contingent upon satisfactory annual performance evaluations. During the third year of a contract, OCAST shall organize and implement an in-depth review which will incorporate an on- site visit to the Center's facilities by a review team.

(2)Continuation of funding. Funding for the remainder of the contract shall continue if the Board determines the Center's performance to be satisfactory and in accordance with the terms of the contract. In the event the Board deems a Center's performance unsatisfactory but correctable, a probation recommended by the review team, shall be authorized. If a Center's performance is deemed by the Board to be unsatisfactory and not correctable, funding shall be phased out over a one year period and the contract shall be terminated.

(3)Documentation and records. The contractor shall be responsible for assuring and documenting compliance with state and federal requirements pertaining to human subjects, vertebrate animals, recombinant DNA, radioactive substances, narcotics and dangerous drugs which require special approval or license before issuance of a subcontract for any project funded through the Center. The contractor shall maintain records and accounts that properly document and account for the source and application of all project funds, and all such records and accounts shall be made available on demand by OCAST for inspection and use in carrying out its responsibilities for administration of the funds.

(4)Audits. The contractor shall, as OCAST deems necessary, permit authorized representatives of OCAST and the State of Oklahoma full access, and the right to fully examine, all records and accounts. The contractor shall comply with the audit policy of OCAST. The contractor shall provide OCAST timely copies of reports on any audits that include funds received from OCAST. In the event an audit results in the determination that the contractor has expended contract funds on unallowable costs, the contractor shall reimburse OCAST in full for all such costs.

Okla. Admin. Code § 650:15-1-12