Okla. Admin. Code § 450:21-1-7.7

Current through Vol. 42, No. 8, January 2, 2025

Section 450:21-1-7.7 - Participant record storage, retention and disposition

Each institution, organization, facilitator or assessor shall:

(1) Limit access to participant records to persons on a need to know basis;

(2) Require participant records be stored under lock and key;

(3) With regard to closed participant records, require:

(A) Confidential storage under lock and key;

(B) Record disposition and destruction under confidential conditions; and

(C) Maintain written documentation to be available for participants for a minimum of six (6) years after completion of all course requirements. Written documentation shall include, but not be limited to:

(i) Completed pre- and post-tests;

(ii) Notes, if existing;

(iii) Proof of completion of course; and

(iv) Enrollment form.

Okla. Admin. Code § 450:21-1-7.7

Added at 25 Ok Reg 1376, eff 7-1-08

Amended by Oklahoma Register, Volume 38, Issue 23, August 16, 2021, eff. 9/15/2021

Amended by Oklahoma Register, Volume 40, Issue 22, August 1, 2023, eff. 9/15/2023