Okla. Admin. Code § 395:10-1-12

Current through Vol. 42, No. 8, January 2, 2025

Section 395:10-1-12 - Physical and psychological testing requirements

(a) Prior to hiring an applicant, the hiring agency will supply the essential job functions of the position and/or physical requirements along with the OLERS New Hire Forms Packet to the applicant.

(b) The applicant/hiring agency will take the essential job functions and the OLERS New Hire Forms Packet to the hiring agencies examining medical professional at the hiring agencies expense. (This medical professional should be different from the OLERS Boards medical professional.)

(c) The hiring agency will submit the completed OLERS New Hire Forms Packet to OLERS. Incomplete packets as determined by the Executive Director or their designee shall be returned and shall not be processed.

(d) The essential job functions and the physical and psychological tests will be evaluated by the OLERS Board reviewing medical professional who was selected and employed by the Board for approval or disapproval for membership into the System. The OLERS Board reviewing medical professional may request additional tests and/or information.

(e) The Executive Director shall have the authority to approve applications for membership on an interim status after reviewing the system physician reports until the Board has the opportunity to vote. The hiring agency is now approved to employ the applicant.

(f) The Board will vote to approve or disapprove membership at the Board meeting following receipt of completed physical or psychological examination results from the Board's reviewing medical professional. Upon approval of the OLERS Board, the applicant will become a member of OLERS starting the 1st of the month after the hire date and contributions would start being withheld. If the applicant qualifies for reinstatement, then they would start immediately contributing on their hire date.

(g) All medical and psychological records shall be sealed by the Board upon approval. These records are deemed confidential and shall not be made public by the Board. The Board may use these records for the defense of the System or as otherwise required by law.

(h) Failure of agencies and/or applicants to comply with the rules specified here shall result in denial of membership into the System.

(i) Any member that transfers from one OLERS covered position to another which involves a change in job functions may be required by the OLERS Board to complete new physical or psychological testing at the discretion of the Board and at the expense of the agency.

Okla. Admin. Code § 395:10-1-12

Added at 14 Ok Reg 808, eff 12-4-96 through 7-14-97 (emergency); Added at 14 Ok Reg 3545, eff 8-25-97; Amended at 21 Ok Reg 2446, eff 6-25-04

Amended by Oklahoma Register, Volume 38, Issue 23, August 16, 2021, eff. 8/26/2021