Okla. Admin. Code § 340:2-11-85

Current through Vol. 42, No. 7, December 16, 2024

Section 340:2-11-85 - Collecting funds

(a)Central collection point. Financial Services (FS) is responsible for collecting and initially disposing remittances from all sources received by Oklahoma Human Services (OKDHS). All OKDHS remittances are directed to OKDHS, Attn: FS Revenue Processing, PO Box 53306, Oklahoma City, Oklahoma 73152.

(1) An employee may not endorse any remittance document on behalf of OKDHS without authorization from the chief financial officer (CFO).

(2) Each non-collectible remittance document, such as a check returned for insufficient funds, is held by FS until final disposition.

(b)Client trust deposits. Deposits typically arise from Social Security benefits, child support payments, and OKDHS-provided spending allowances. Client trust accounts are maintained, pursuant to Section 757 of Title 62 of the Oklahoma Statutes, to manage and account for financial deposits of clients who are in OKDHS custody.

(c)Donated funds. The CFO is authorized to accept gifts and bequests on behalf of OKDHS. OKDHS makes every effort to utilize gifts and bequests in accordance with donors'specific intents and makes the contents of donated fund accounts available for public inspection.

(d)Accounts receivable. FS manages and collects OKDHS accounts receivable.

(1)Payments. Payments to OKDHS are directed to FS. Payments must identify the OKDHS-issued applicable billing or invoice identification information. Failure to supply billing or invoice identification information may result in a debtor not being properly credited for payment.

(2)Statements. Monthly statements are generated and sent to each OKDHS debtor.

(A) Each statement indicates the previous balance, current charges, payments received, and current balance due.

(B) Payments are due within 90-calendar days of the invoice date on the statement.

(C) Each debtor who has not made payment or has not made other satisfactory payment arrangements within 90-calendar days is notified in writing that the account may be referred for legal resolution, when full payment is not made within five-calendar days of receipt of the notice.

Okla. Admin. Code § 340:2-11-85

Added at 10 Ok Reg 1349, eff 3-22-93 (emergency); Added at 10 Ok Reg 2785, eff 6-25-93; Amended at 11 Ok Reg 1537, eff 4-12-94 (emergency); Amended at 12 Ok Reg 1701, eff 6-12-95; Amended at 15 Ok Reg 868, eff 1-1-98 (emergency); Amended at 15 Ok Reg 1595, eff 5-11-98; Amended at 23 Ok Reg 1808, eff 7-1-06

Amended by Oklahoma Register, Volume 38, Issue 24, September 1, 2021, eff. 9/15/2021