Okla. Admin. Code § 340:110-5-12

Current through Vol. 42, No. 7, December 16, 2024

Section 340:110-5-12 - Personnel records

(a) The child-placing agency (agency) maintains on file a personnel record for each agency personnel. The personnel record includes:

(1) an Oklahoma Human Services (OKDHS)-provided personnel information sheet, completed for each personnel upon employment and submitted to Licensing within two weeks of his or her employment;

(2) an application, resume, or personnel information sheet documenting position specific qualifications;

(3) three references, per Oklahoma Administrative Code 340:110-5-8(c);

(4) reports and notes relating to the individual's agency employment and performance evaluations;

(5) employment dates and reason for leaving employment; and

(6) agency required health records.

(b) Personnel records are maintained for 12 months following the personnel member's separation.

(c) Criminal history investigations records are maintained in a confidential manner, separate from the individual's personnel record, and include:

(1) criminal history review requests and documentation; and

(2) other applicable criminal history records.

(d) Licensing has access to personnel and other confidential records relevant to the program's personnel.

Okla. Admin. Code § 340:110-5-12

Amended at 10 Ok Reg 2273, eff 6-11-93; Amended at 13 Ok Reg 997, eff 1-24-96 (emergency); Amended at 13 Ok Reg 2663, eff 6-28-96; Amended at 15 Ok Reg 764, eff 11-10-97 (emergency); Amended at 15 Ok Reg 1727, eff 5-11-98; Amended at 23 Ok Reg 1092, eff 6-1-06; Amended at 26 Ok Reg 415, eff 11-20-08 (emergency); Amended at 26 Ok Reg 2239, eff 7-1-09; Amended at 27 Ok Reg 48, eff 10-1-09 (emergency); Amended at 27 Ok Reg 1869, eff 7-1-10; Amended at 31 Ok Reg 154, eff 11-1-13 (emergency); Amended at 31 Ok Reg 1854, eff 9-15-14

Amended by Oklahoma Register, Volume 37, Issue 24, September 1, 2020, eff. 11/1/2020

Amended by Oklahoma Register, Volume 40, Issue 22, August 1, 2023, eff 9/15/2023

Amended by Oklahoma Register, Volume 41, Issue 23, August 15, 2024, eff. 9/16/2024