Okla. Admin. Code § 310:410-3-33

Current through Vol. 42, No. 7, December 16, 2024

Section 310:410-3-33 - Food instrument processing

The vendor shall submit food instruments for payment for the provision of WIC supplemental foods in the following manner:

(1) The vendor shall ask the WIC participant or proxy for the WIC participant identification folder and the WIC food instrument.

(2) The vendor shall not accept a food instrument that is signed before the vendor fills in the actual amount of sale.

(3) The food instrument shall be accepted only within the time limits specified on the food instrument.

(4) The vendor shall ensure that the food items that the participant or proxy chooses to obtain from the food items listed on the food instrument, are authorized WIC foods and are the food items stated on the food instrument.

(5) The vendor shall write the actual total shelf price or less on the food instrument. The food instrument shall be signed by the WIC participant or the approved proxy. Both of these actions shall take place at the vendor site unless the transaction is a participant or proxy requested delivery. The vendor shall not obtain the participant/proxy signature until after the actual amount of sale is put on the food instrument.

(6) The vendor shall verify the signature on the WIC participant identification folder against the signature on the food instrument, as either the name of a participant or a proxy. If the vendors finds any variation in the signatures, the vendor may request from the participant or proxy an additional form of identification with the participant's or proxy's signature. If the participant or proxy does not have another form of identification, the vendor may refuse the participant's or proxy's request to obtain the food.

(7) The vendor shall use the authorized stamp to imprint the assigned four (4) digit vendor number on the food instrument in the space indicated.

(8) The vendor shall deposit the food instrument in a local financial institution within thirty (30) days from the "Last Day to Use" printed on the food instrument.

(9) Any food instrument improperly completed by the vendor shall be rejected.

Okla. Admin. Code § 310:410-3-33

Added at 10 Ok Reg 4203, eff 8-1-93 (emergency); Added at 11 Ok Reg 3823, eff 7-11-94; Amended at 16 Ok Reg 2505, eff 6-25-99; Amended at 17 Ok Reg 1600, eff 5-25-00; Amended at 25 Ok Reg 870, eff 5-11-08