Okla. Admin. Code § 260:65-27-7

Current through Vol. 42, No. 8, January 2, 2025

Section 260:65-27-7 - Vendor selection

The Best Value Selection Phase uses a series of filters to identify which bidder provides the most value (lowest cost and highest performance) to the State. On or before the date stated in the solicitation, vendors submit documentation requested in the solicitation or bid documents information that will be evaluated, rated and/or weighted, and include, but are not limited to:

(1)Past performance information. On forms specified by the Administrator, the vendor submits performance information collected from past customers about past projects/services the vendor has completed. The selection committee does not evaluate this information and does not see the past performance scores until the selection process enters the Prioritization filter.

(2)Project capability. Using forms or formats specified by the Administrator, the vendor submits proof of their ability to perform the requirements of the proposed project/service specified in the solicitation, which includes but is not limited to risk assessment and mitigation, technical capability and documented performance measurements, vendor's ability to provide additional value to the State, and pricing as information required by the solicitation.

(3)Interviews. The Selection Monitor will schedule interviews with representatives of short-listed organization as designated by the Committee. The interview provides a forum for the vendor to discuss the project and answer questions concerning their ability to deliver the project/service to the State.

(4)Prioritization. After completion of (1) through (3) of this subsection by the Selection Committee, the Selection Monitor prioritizes bidders from the highest performing to least performing based upon past performance scores and the committee ratings and evaluation of the information provided by each vendor.

(5)Dominance check. The Selection Monitor reviews the prioritization and scoring of the bidders to identify the apparent Best Value vendor. The Selection Monitor evaluates all information to ensure that the prioritization is justifiable and there is no evidence warranting adjustment of the prioritization and ratings in any way. If the committee's ratings are not balanced, supporting past performance information is absent or pricing is not competitive or justified, the Selection Monitor may override the prioritization by providing written justification of the actions taken.

Okla. Admin. Code § 260:65-27-7

Adopted by Oklahoma Register, Volume 31, Issue 24, September 2, 2014, eff. 9/12/2014