Okla. Admin. Code § 260:60-7-2

Current through Vol. 42, No. 8, January 2, 2025

Section 260:60-7-2 - Reservation of meeting rooms

(a)Reservation. Use of a meeting room by a state agency requires prior written approval of the Office.

(1) A state agency shall submit an application for a reservation to the Office.

(2) The application shall specify the desired date, time period and meeting room requested. The Office may request additional information determined necessary to facilitate the reservation.

(A) Use of audio visual devices, teleconferencing, voice or data outlets must be specified in a reservation request.

(B) Training to use audio visual devices or teleconferencing arrangements must be scheduled at least five (5) days prior to the approved reservation date.

(3) The Office may impose conditions and time limitations pursuant to the rules of this Part and state law.

(4) If the Office denies a request for a reservation, the Office will issue written notice to the requesting state agency indicating the reasons for denial.

(b)Prioritization of meeting room reservations. Except as otherwise provided, the Office shall issue approved reservations on a first-come, first-served basis and may limit the number of reservations for a meeting room.

(c)Reservation limitations. Reservations authorize meetings only in the specified meeting room during the specified time period.

(d)Unauthorized meetings. The Office may notify security personnel upon detection of unauthorized meetings.

Okla. Admin. Code § 260:60-7-2

Adopted by Oklahoma Register, Volume 31, Issue 24, September 2, 2014, eff. 9/12/2014