Okla. Admin. Code § 230:10-7-2
The Secretary of the County Election Board is responsible for the day-to-day administration of the office and will know when meetings of the Board are necessary. When the Secretary determines that a meeting should be called, the Secretary shall instruct the Assistant Secretary to contact the Chairman and Vice Chairman to arrange the time of the meeting. Ordinarily, meetings shall be held in the County Election Board office. Time and date of the meeting shall be as convenient as possible for all three members. A written notice may be sent to the Chairman and Vice Chairman when a meeting is scheduled, as a supplement to oral communication. However, electronic mail or text messages used to communicate with County Election Board members or alternate members should be sent and received only by the Assistant Secretary or designated staff member.
Okla. Admin. Code § 230:10-7-2