Ohio Admin. Code 4715-23-05

Current through all regulations passed and filed through December 2, 2024

Section 4715-23-05 - Equipment requirements for teledentistry

(A) All equipment used to provide dental services through teledentistry must comply with the Health Insurance Portability and Accountability Act (HIPAA), Health Information Technology for Economic and Clinical Health Act (HITECH), as well as all state and federal laws and regulations.

(B) Authorizing dentists providing dental services through teledentistry

(1) Are solely responsible for securing and protecting all patient records and data related to the provision of dental services through teledentistry, and

(2) Must take reasonable steps to prevent the compromise, breach, or theft of patient records or data related to the provision of dental services through teledentistry.

(C) Contingency plan - Authorizing dentists providing dental services through teledentistry must have a contingency plan established to:

(1) Refer patients to a local healthcare provider in the event of a dental emergency;

(2) Manage an interruption in connection or communication while providing dental services through teledentistry.

(D) Dedicated space - All equipment used for providing dental services through teledentistry must be utilized in a space dedicated to providing dental services through teledentistry. This space may also function as a space in which dental services are provided when the dentist is physically present.

(E) Encryption - Authorizing dentists must ensure that all data connections and storage (including cloud storage) used in the provision of dental services through teledentistry are encrypted.

(F) High definition intraoral camera - High definition intraoral cameras must be used to provide dental services through teledentistry.

(G) Microphone - A microphone must be utilized to allow verbal communication between the dentist, patient, and staff during the provision of dental services through teledentistry.

(H) Digital x-ray machine - A digital x-ray machine capable of producing high definition images that can be immediately transmitted to the authorizing dentist during the patient's appointment must be available while providing dental and diagnostic services through teledentistry.

(I) Patient records - All patient records must be transmitted, transported, handled, stored, protected, and secured in compliance with HIPAA, HITECH, as well as all state and federal laws and regulations.

Ohio Admin. Code 4715-23-05

Five Year Review (FYR) Dates: 11/30/2022 and 11/30/2027
Promulgated Under: 119.03
Statutory Authority: 4715.03, 4715.436
Rule Amplifies: 4715.43
Prior Effective Dates: 05/30/2020

Effective: 5/30/2020
Five Year Review (FYR) Dates: 05/30/2020
Promulgated Under: 119.03
Statutory Authority: 4715.03, 4715.436
Rule Amplifies: 4715.43