Section 3745-580-715 - Record keeping and reporting requirements for a scrap tire monofill facility(A) Daily log of operations. (1) The owner or operator shall keep a daily log of operations of the facility that contains all the information specified in paragraph (A)(5) of this rule on forms prescribed by the director. All entries specified in the log form shall be completed. The owner or operator may use alternative forms, either in paper or electronic formats, for the daily log of operations provided that all of the information requested on the prescribed forms is present.(2) A copy of the log shall be available for inspection by the board of health, director, or an authorized representative during normal operating hours.(3) Upon request by Ohio EPA, the owner or operator shall submit log forms or summaries of daily logs to Ohio EPA or the board of health.(4) The owner or operator shall make the completed daily logs available for inspection at the facility for a minimum of three years. The records retention period may be extended during the course of any unresolved litigation or upon request by Ohio EPA. The three-year period for retention of records shall begin on the date the daily log form is completed.(5) At a minimum, the daily log of operations shall include the following: (a) The name, location, and contact information for the facility.(b) The name and signature of the person entering the information into the log of operations.(c) Information regarding each load, hauler, vehicle or container, and the generator.(d) A description of unauthorized material discovered at the facility, including the amount of unauthorized material and actions taken in response.(e) Information regarding any incident of damage or failure of an engineered component, and observations of nuisance conditions.(f) Inspection documentation.(g) Any other information as specified in this chapter and Chapter 3745-502 of the Administrative Code to be recorded on the log of operations, and any other information the director may request to document compliance with Chapter 3734. of the Revised Code.(B) Annual operational report. The owner or operator shall submit an annual operational report to the appropriate Ohio EPA district office not later than the first day of April of each year that at a minimum includes the following information summarizing the previous calendar year's operations: (1) A topographic map of the facility, certified by a professional skilled in the appropriate discipline, with updated contour lines on the plan drawing containing information specified in rule 3745-580-701 of the Administrative Code. The scale and contour interval shall be consistent with the approved plans. At a minimum, the owner or operator shall identify the following:(a) The calendar year that the submittal represents.(b) The acreage and areal extent of each phase of construction.(c) The acreage and areal extent of areas that have a final cap system.(d) The acreage and areal extent of areas that have intermediate cover.(e) The acreage and areal extent of the current working phase and cell.(f) The projected phase and cell for filling in the coming year.(g) Access roads and buildings.(h) On-site borrow areas and cover material stockpiles.(i) A comparison of the actual vertical and horizontal limits of emplaced scrap tires to the vertical and horizontal limits of scrap tire placement authorized in the applicable authorizing documents, including an approved permit to install, shown on a cut/fill map. Any areas indicating a cut greater than two feet shall contain notes regarding the precise elevation of scrap tires, the volume, the maximum depth, and the average depth. [Comment: The submittal of this information does not relieve an owner or operator from complying with applicable authorizing documents or correcting violations.]
(2) For a scrap tire monofill facility not owned by a generator exclusively disposing of scrap tires generated at the premises owned by the generator, a summary of the daily logs for the year.(3) An estimate of the remaining scrap tire monofill facility life, in years, and an estimate of the remaining volume of the scrap tire monofill facility to be filled, in cubic yards.(4) A summary of the quantity of leachate collected for treatment and disposal on a monthly basis during the year, the location of leachate treatment or disposal, and verification that the leachate management system is operating in accordance with rule 3745-580-710 of the Administrative Code.(5) Results of analytical testing of an annual grab sample of leachate obtained from the leachate management system for the parameters specified in rule 3745-580-08 of the Administrative Code.(6) The most recent updated closure cost estimate and post-closure care cost estimate adjusted for inflation and for any change in the closure cost estimate or postclosure care cost estimate specified in rule 3745-580-22 of the Administrative Code.(7) A summary of any maintenance performed on the leachate management system and any other monitoring and control system installed at the scrap tire monofill facility.(8) A certified statement and signature in accordance with rule 3745-500-50 of the Administrative Code.(C) Annual scrap tire facility report. The owner or operator shall, not later than the thirty-first day of January of each year, prepare an annual report on forms prescribed by the director based on the facility's daily log of operations. The annual report shall be submitted to Ohio EPA and include at a minimum the following information:(1) The total weight of scrap tires received from each registered scrap tire transporter and from the public that includes an estimate of the percentage of each type of scrap tire including passenger and light truck tires, semi-truck tires, and other tires. For scrap tires received from a scrap tire transporter, the annual report shall include the place of origin of the scrap tires.(2) The total weight of scrap tires transported from the facility to each scrap tire storage facility, scrap tire monocell, scrap tire monofill, scrap tire recovery facility, or other authorized facility or premise.(3) The number of scrap tires or quantity in weight or volume of scrap tires present at the facility's temporary scrap tire storage area.(4) The most recently updated closure cost estimate, adjusted for inflation and for any change in closure cost estimate, as specified in rule 3745-580-22 of the Administrative Code.(5) A certified statement and signature in accordance with rule 3745-500-50 of the Administrative Code.(D) The owner or operator shall retain copies of the annual operational report and the annual scrap tire facility report for a minimum period of three years.Replaces: 3745-27-75
Ohio Admin. Code 3745-580-715
Effective: 6/30/2023
Five Year Review (FYR) Dates: 06/30/2028
Promulgated Under: 119.03
Statutory Authority: 3734.02, 3734.12, 3734.77
Rule Amplifies: 3734.02, 3734.12, 3734.72, 3734.77
Prior Effective Dates: 03/01/1996, 08/15/2003, 07/01/2004