Section 3356-3-09 - Acceptance of loaned property/courtesy car program(A) Policy statement. The university may accept loans of vehicles and other property to be used in support of its activities and programs. In accepting such loans, the university is authorized to make any appropriate expenditure for the protection and maintenance of such property.(B) Parameters. (1) The executive director of intercollegiate athletics is responsible for assigning the vehicles to specific individuals.(2) The executive director of intercollegiate athletics is responsible for signing the lease agreements for all of the vehicles in the courtesy car program.(3) The executive director of intercollegiate athletics has primary responsibility to notify the director of environmental and occupational health and safety each time vehicle changes are made so that the insurance coverage can be modified accordingly.(4) Leases must be in the university's name so that the vehicles can be covered by the institution's insurance policy.(C) Procedures. (1) Upon picking up a courtesy car from the dealership, authorized coaches and athletic personnel must complete the "Youngstown State University Agreement Concerning Automobile Insurance" form. This form is available in the intercollegiate athletics business office or the office of environmental and occupational health and safety.(2) The completed form must be signed and forwarded to the office of environmental and occupational health and safety for approval.(3) The office of environmental and occupational health and safety will fax the required information to the university's insurance carrier to secure insurance coverage.(4) The university's insurance carrier will mail a proof of insurance card to the office of environmental and occupational health and safety. The card will be forwarded to the authorized driver of the vehicle. The card must be kept in the glove compartment of the vehicle at all times.(5) The executive director of intercollegiate athletics must inform the office of environmental and occupational health and safety when the vehicle is returned to the dealership.(6) Each authorized driver must have attended the defensive driving course offered through the office of environmental and occupational health and safety and received certification.(7) A motor vehicle report ("MVR") must be filed annually with the office of environmental and occupational health and safety. Replaces: 3356:1-13-11
Ohio Admin. Code 3356-3-09
Effective: 6/4/2012
Promulgated Under: 111.15
Statutory Authority: 3356
Rule Amplifies: 3356
Prior Effective Dates: Prior to 11/4/77, 2/2/84, 10/15/98, 1/31/00, 6/16/03, 8/21/10, 6/4/12