Ohio Admin. Code 3337-40-63
As a matter of work-life balance, Ohio university supports a progressive work culture that embraces diversity and provides, where appropriate, flexible work schedules, flexible hours, and flexible work location options for administrators and classified employees. Ohio university acknowledges that there are growing demands on staff recruitment and retention, as well as the growing demands on university space and energy requirements. Additionally, the university recognizes as a public entity, it is charged with using resources in the most efficient and effective manner. Employees covered by a "Collective Bargaining Agreement" should refer to their respective agreements.
This policy pertains to flexible arrangements (schedules, hours, locations), not to positions hired to work at locations outside of Ohio university's main or regional campuses and satellite centers.
Flexible work schedules that maintain coverage during the university core hours may include such options as a compressed work week (for example, four ten-hour days, four nine-hour days and one four-hour day, etc.), or may include alternative start and end times to the work day. Flexible work schedules will not reduce the number of hours required to be worked by an employee. For example, a full-time employee will be required to work forty hours in a week.
An additional purpose of this policy is to recognize occasional excess hours worked by an employee. A supervisor may approve reasonable, intermittent flexible hours in recognition of hours worked that are clearly in excess of the standard work week at Ohio university for employees who are exempt from the overtime provision of the Fair Labor Standards Act.
In such cases, the flexible hours option involves the downward flexing of the number of work hours in any given week and should be implemented within a reasonable time frame and as close to the period of excess hours worked as possible.
Flexible work locations including remote and hybrid, as defined in this paragraph, may be provided at the supervisor's discretion.
The options for flexible work schedule, flexible work hours, and flexible work locations are available when appropriate and at management's discretion after consultation with and approval by the planning unit vice president/vice provost. Flex arrangements require advance supervisory approval and may not adversely affect diversity initiatives or the university culture, impede teamwork, reduce productivity, efficiency, or availability, or degrade internal or external service levels. It is the responsibility of the planning unit head to ensure service levels are maintained. Decisions to offer and grant flexible work arrangements may be complicated and multifaceted and as a result it is acknowledged that perceptions of equity and fairness differences will exist. The guidelines for flexible work schedule, flexible hours, and flexible work locations for administrators and classified employees sets forth the mandatory requirements for managers and staff; it must be reviewed prior to granting a flex option; and indicates flex options should be reviewed periodically and are subject to change. Flex options may be initiated by managers or administrators and classified employees. The appropriate FlexWork tracker app must be completed prior to commencement of any flex options. The university is not obligated to approve a proposal for flexible work arrangement for any employee. Flexible work schedules are subject to ongoing review and may be terminated at any time by any supervisor or by the employee with the agreement of the supervisor, as outlined on the policy.
Replaces: 3337-40-63
Ohio Admin. Code 3337-40-63
Promulgated Under: 111.15
Statutory Authority: 3337.01
Rule Amplifies: 3337.01
Prior Effective Dates: 07/02/2016