Ohio Admin. Code 3337-1-25
The version of this rule that includes live links to associated resources is online at https://www.ohio.edu/policy/01-025.html
All facilities operated by Ohio university (general fund and auxiliary) are the property of the state of Ohio. They are administered under policies established by the board of trustees or its designees, and they are managed within these policies by colleges, departments, and programs to which they are assigned. It is the goal of this policy to establish a framework for the convenient and economical use of university facilities by internal and external groups.
Ohio university will make maximum use of its facilities and services for the benefit of the citizens of the state of Ohio in keeping with the specifications of section 3313.76 of the Revised Code and the 1992 board of trustees "Resolution on Space Utilization and Management Principles." In certain cases stipulated within this policy, fees may be charged to generate revenue or recover reasonable and necessary costs of facilities operation.
This policy applies to the Athens campus, not to the regional campuses.
Internal groups have priority in the reservation and use of university facilities.
External groups may be approved for the use of university space if and when facilities are available. External programs, events, and activities include any activity presented by organizations that do not have a direct relationship with Ohio university. This includes, but is not limited to, political groups, religious groups, civic groups, charitable groups, and programs scheduled through the division of lifelong learning.
All groups are encouraged to utilize facilities on campus whenever possible, but use of facilities generally will be constrained or prohibited for groups whose presence would pose a threat to the safety of the university community, or for activities that are wholly commercial or for private gain.
Procedures for scheduling and use authorization vary among the different facilities. In general, access to instructional facilities is secured through the registrar's office. Workshops, conferences, conventions, and programs of a similar nature are coordinated by the division of lifelong learning. Access to facilities for such programs is arranged through that division. Use of some facilities requires approval of the planning unit head (dean, vice president, or designee) in charge of the facility. These include some instructional facilities and all auxiliary facilities; see part (B)(6) of this policy. Questions regarding scheduling authority may be referred to the director of space management. Authorization for use of facilities by an employee organization wishing to solicit employees also must be obtained from the chief human resource officer. Groups wishing to hold events in university outdoor areas initially must contact the Baker university center administration before the event and comply with policy 24.016.
See also policy 24.005 and policy 42.550. Additional university policies and other regulations may apply.
Users may be charged a fee for the use of university facilities under the following conditions or circumstances:
In the case of auxiliary facilities (for purposes of this policy, presently the aquatic center, Baker university center, Bird arena, the convocation center and all other facilities controlled by intercollegiate athletics, the golf and tennis complex, Ping center, the residence and dining hall system, and Templeton-Blackburn alumni memorial auditorium):
All questions or concerns pertaining to reservations, use of facilities, or expenses charged for events and activities should be directed to the person responsible for the provision of service. If the issue cannot be resolved at that level, the question or concern should be referred to the planning unit head or designee of the unit for review and resolution. Any appeals on the assessment of fees shall be addressed to the internal fees committee. Conflicts over scheduling and use that cannot be resolved by appropriate planning unit heads should be referred to the director of space management.
Food and beverages served or catered on the Ohio university campus or at university-sponsored events must be provided by Ohio university dining services. Individuals or organizations desiring to have food and beverages catered to approved campus locations by other food providers must receive written approval from the director of housing and food services and the director of environmental health and safety; see policy 47.015. Additional policies related to food service include:
These policies apply to planning for on-campus events with food service.
A fee charged for facilities use without direct connection to specific charges for recovery of reasonable and necessary expenses.
Direct costs incurred to operate a facility for use of a group, e.g., expenses resulting from equipment use, staffing, set-up, clean-up, and damages.
Charges to recover the cost of physical damage or loss (e.g., breakage, defacement, theft, normal usage, etc.) resulting from use of facility.
A building that is constructed, maintained, and equipped with state funds.
A building that is constructed, maintained, and equipped with locally collected and administered funds, or a building identified as an auxiliary facility for purposes of this policy.
Groups recognized under the university system of organizational structure and accountability (e.g. planning units and their departments, faculty, staff, student organizations).
Any group or organization that does not fall under the university organizational structure and accountability.
The university organization responsible for providing regular dining and catering for faculty, staff, and student groups.
The version of this rule that includes live links to associated resources is online at https://www.ohio.edu/policy/01-025.html
Ohio Admin. Code 3337-1-25
Promulgated Under: 111.15
Statutory Authority: 111.15
Rule Amplifies: 111.15