Section 3309-1-56 - Alternative retirement programs(A) For the purpose of this rule: (1) "Administrative employee" means an administrative employee as defined in division (A) of section 3305.05 of the Revised Code for whom the school employees retirement system would be the applicable state retirement system. (2) "Eligible employee" means an employee as defined in division (C) of section 3305.01 of the Revised Code for whom this retirement system would be the applicable state retirement system. (3) "Election period" means: (a) For administrative employees who made elections under division (B) of section 3305.051 of the Revised Code, the one hundred twenty days after the employee's first day on the institution's payroll. (b) For administrative employees who make made elections under division (C) of section 3305.051 of the Revised Code, the one hundred twenty days after the effective date of the alternative retirement program adopted by the institution. (c) For eligible employees who make elections under division (B)(1) of section 3305.05 of the Revised Code, the one hundred twenty days after August 1, 2005. (d) For eligible employees who make elections under division (B)(2) or (B)(3) of section 3305.05 of the Revised Code, the one hundred twenty days after the employee's first day on the institution's payroll. (4) "Employee" means either an administrative employee or an eligible employee. (5) "Institution" means a public institution of higher education as defined in division (A) of section 3305.01 of the Revised Code. (B) Within thirty days of its adoption of an alternative retirement plan under Chapter 3305. of the Revised Code, an institution shall file notice with the retirement system of its adoption of the plan. The notice shall: (1) Be given in the manner and form prescribed by the retirement system. (2) Include a copy of the plan adopted. (3) Include a report in the manner and form prescribed by the retirement system of all current employees. (C)(1) Each institution of higher education that employs an employee eligible to elect an alternative retirement program shall: (a) Notify the retirement system at the time it employs the employee, but in no event later than ten days after the employee's first day on the institution's payroll. (b) Notify the retirement system at the time an employee of the institution changes to a classification which qualifies the employee to elect an alternative retirement plan but in no event later than ten days after the effective date of the employee's reclassification. (2) The notice required under paragraph (C)(1) of this rule shall be given in the manner and form prescribed by the retirement system, and shall include the employee's name, address, social security number, date of birth, sex, annual compensation, first date on the institution's payroll, and any other information required by the school employees retirement system. (D)(1) Elections by an employee of an alternative retirement plan shall be made on forms provided by the retirement system and completed by the employee and the institution. (2) Not later than ten days after an election is filed with the institution, the institution shall file a certified copy with the retirement system. (E)(1) Elections made by employees under division (B)(2) and (B)(3) of section 3305.05 or division (B) of section 3305.051 of the Revised Code will be implemented no later than thirty days after a certified copy of the employee's election is filed with the retirement system. (2) The election, when implemented, shall be effective as of the first day upon which the employee appears on the institution's payroll or was reclassified to a position as an administrative or eligible employee. (3) Once an election is filed with the system, it is not affected by the death of the employee and it shall be implemented and effective as set forth in this rule. (F)(1) Elections made by employees under division (B)(1) of section 3305.05 of the Revised Code will be implemented no later than thirty days after a certified copy of the employee's election is filed with the retirement system. (2) The election, when implemented shall be effective as of the day the employee's election is irrevocable: (3) Once an election is filed with the system, it is not affected by the death of the employee and it shall be implemented and effective as set forth in this rule. (G)(1) Elections made by administrative employees under division (C) of section 3305.051 of the Revised Code will be implemented no later than thirty days after the certified copy of the employee's election is filed with the retirement system. (2) The elections when implemented shall be effective as of the following dates: (a) On March 31, 1998 where the public institution's alternative retirement program is established on or after December 8, 1998 but no later than March 31, 1999; or (b) On the first day of the month in which the public institution's alternative retirement program is established where the program is established after March 31, 1999. (3) Once an election is filed with the system, it is not affected by the death of the employee and it shall be implemented and effective as set forth in this rule. (H)(1) Employee and employer contributions for an employee shall be collected and remitted to the retirement system until an election is implemented pursuant to paragraph (E)(1), (F)(1) or (G)(1) of this rule. (2) Those employee and employer contributions received after the effective date of an election as determined by this rule for an employee who elects an alternative retirement plan shall be refunded as unauthorized contributions to the provider identified as provided in paragraph (D) of this rule. The amount of employer contributions refunded shall be less the amount due pursuant to division (D) of the section 3305.06 of the Revised Code. (I)(1) An application under division (B) of section 3309.42 of the Revised Code for payment of a member's accumulated contributions to the provider of an alternative retirement plan shall be made in a manner and form prescribed by the retirement system. (2) The institution shall certify: (a) The name and address of the institution's plan administrator; and (b) The plan is eligible to receive a trustee-to-trustee transfer from the retirement system which is a plan qualified under Internal Revenue Code section 401(a). (3) The death of the employee prior to payment of the accumulated contributions to an alternative retirement plan cancels the application for payment. (J) Not later than the fifteenth day of each month following a month in which an institution employed an employee who elected an alternative retirement, plan the institution shall: (1) Remit to the retirement system the contributions required under division (D) of section 3305.06 of the Revised Code. (2) Submit a report on all employees who have elected an alternative retirement plan in a form and manner prescribed by the retirement system. Ohio Admin. Code 3309-1-56
Five Year Review (FYR) Dates: 2/1/2021 and 02/01/2026
Promulgated Under: 111.15
Statutory Authority: 3309.04
Rule Amplifies: 3305.05, 3305.051, 3305.052, 3305.06, 3309.011, 3309.42
Prior Effective Dates: 08/10/1998, 04/11/1999, 05/02/2001, 08/11/2005Five Year Review (FYR) Dates: 02/01/2016 and 02/01/2021
Promulgated Under: 111.15
Statutory Authority: 3309.04
Rule Amplifies: 3305.05, 3305.051, 3305.052, 3305.06, 3309.011, 3309.42
Prior Effective Dates: 8/10/98, 4/11/99, 5/2/01, 8/11/05