17 N.C. Admin. Code 12A.0201

Current through Register Vol. 39, No. 11, December 2, 2024

Section 12A .0201 - RECEIPT OR INVOICE REQUIREMENTS TO OBTAIN CREDIT FOR RETAIL FUEL PURCHASES

(a) To obtain credit for retail tax-paid purchases for a motor carrier licensed pursuant to G.S. 105-449.47, the motor carrier shall retain a receipt or invoice that establishes the purchases and payment of the tax. Examples of receipts or invoices include a credit card receipt, a microfilm or microfiche copy of the receipt or invoice, an automated vendor generated invoice or transaction list, or a computer image of the receipt or invoice. Prepaid receipts or invoices shall not be used to obtain credit for retail tax-paid purchases.

(b) North Carolina retail fuel purchase receipts or invoices used by a motor carrier to obtain credit for retail tax-paid purchases shall contain the following information:

(1) the date of purchase;

(2) the name and address of the seller;

(3) the number of gallons purchased;

(4) the type of fuel purchased;

(5) the price per gallon or total sales amount;

(6) a vehicle number, equipment number, or other identifier of the vehicle or equipment into which the fuel was placed;

(7) the vehicle license plate number and the state that issued the plate for the vehicle into which the fuel was placed; and

(8) the purchaser's name. In the case of a leased vehicle, either the lessee or the lessor may submit receipts or invoices as the purchaser if the person who submits the receipts or invoices can establish a current lease agreement exists with the person required to file a return.

(c) Separate retail fuel purchase receipts or invoices shall be maintained for motor fuel purchased for highway vehicle use, off-highway vehicle use, and equipment use.

(d) Receipts or invoices used to obtain credit for retail fuel purchases shall be maintained for a period of at least four years.

17 N.C. Admin. Code 12A .0201

Authority G.S. 105-262; 105-449.39; 105-449.57;
Eff. January 1, 1983;
Amended Eff. October 1, 1991; February 1, 1990;
Recodified from 17 NCAC 09I .0201 Eff. November 1, 2002;
Amended Eff. August 1, 2003;
Readopted Eff. November 1, 2017.

Authority G.S. 105-262; 105-449.39;
Eff. January 1, 1983;
Amended Eff. October 1, 1991; February 1, 1990;
Recodified from 17 NCAC 09I .0201 Eff. November 1, 2002;
Amended Eff. August 1, 2003.

Readopted by North Carolina Register Volume 32, Issue 11, December 1, 2017 effective 11/1/2017.