N.Y. Comp. Codes R. & Regs. tit. 9 § 361.8

Current through Register Vol. 46, No. 50, December 11, 2024

Section 361.8 - Supervision recordkeeping requirements

(a) The official case record shall be identified by name and number in system.

(b) The contents of the case record shall include the following:

(1) Pre-plea/pre-sentence supplemental conditional release reports; orders and conditional release; and any relevant legal documents. The department's case record shall include information on all probation services rendered.

(2) Initial supervision plan, including the date of the review of the conditions of conditional release; classification documents; quarterly supervision reports; violation of conditional release reports and any relevant legal documents. Each conditional releasee's supervision plan, including assessment of needs and objectives, shall be reviewed on a quarterly period basis, and a summary analysis shall be recorded on the case record.

(c) Case records shall be maintained in a legible, cost efficient and accessible manner which facilitates decisionmaking and ensures the privacy, preservation and security of such records.

(d) Accessibility to supervision case records is limited only to those authorized by law or court order.

N.Y. Comp. Codes R. & Regs. Tit. 9 § 361.8