N.Y. Comp. Codes R. & Regs. tit. 9 § 335.3

Current through Register Vol. 46, No. 50, December 11, 2024

Section 335.3 - Local sefa committees

(a) Local SEFA committees shall:

(1) be comprised of representatives of:

(i) State employee participants;

(ii) the federated community campaign; and

(iii) other federations of charitable organizations and unaffiliated participant organizations;

(2) be made up of a minimum of four and a maximum of 12 employee participants that represent the various employee bargaining units and management in that SEFA region. Two-thirds of the committee must be comprised of bargaining unit members. Management shall have at least one representative on each committee. In order to maximize the representation on SEFA committees, each bargaining unit must be given the opportunity for representation on its local SEFA committee on an annual basis, provided that such representatives are selected pursuant to by-laws adopted pursuant to this section. Only State employee participants may cast a vote with respect to decisions of the local SEFA committee;

(3) adopt a written conflict of interest policy and by-laws for conducting business and meetings. The by-laws shall include, at a minimum, the term of office for local SEFA committee members; and provisions for the election of a chairperson, public notice of its meetings, meetings being open to the public, and a procedure for public access to records; and allow for proxy voting;

(4) approve the federated community campaign's plan for performing or supporting SEFA campaign services within the campaign area over the next campaign term;

(5) conduct eligibility screenings and make decisions regarding the eligibility of all charitable organizations that have timely applied for participation solely in its campaign area pursuant to section 335.6 of this Part. Approval of any application requires a majority vote of the local SEFA committee. Action by the committee on applications will be made within the time required by the statewide SEFA council. The failure of a local SEFA committee to act within the time required shall be deemed to be an approval of the application by the local SEFA committee;

(6) approve all SEFA campaign materials (including campaign brochures) and publicity for use within the campaign area. Such materials and publicity shall be free of excessive or disproportionate publicity in favor of any one participant or federation of charitable organizations or category of service and shall include the disclosures required by article 7-A of the Executive Law; and

(7) oversee the federated community campaign's distribution of charitable contributions pursuant to section 335.10 of this Part.

(b) The local SEFA committee may approve or reject the budget submitted by the federated community campaign as required by section 335.7(c)(4) of this Part. A budget approved by a local SEFA committee shall provide for reimbursement of the federated community campaign for the budgeted administrative costs. A SEFA campaign's administrative costs not approved in the budget, but related to the exercise of the federated community campaign's responsibilities, may be approved by the local SEFA committee and reimbursed to the federated community campaign, provided that such reimbursement does not exceed the 15 percent limit set forth in section 335.10(d) of this Part.

N.Y. Comp. Codes R. & Regs. Tit. 9 § 335.3