N.Y. Comp. Codes R. & Regs. Tit. 9 §§ 180-3.7

Current through Register Vol. 46, No. 45, November 2, 2024

Section 180-3.7 - Records

(a) Youth Records.

(1) A specialized secure detention facility shall maintain a current case record for each youth, which shall include intake information, observation and treatment reports, incidents, and transfer or discharge summary. Medical and mental health records shall be kept separately from the rest of the youth's record.

(2) Other Records Relating to Youth

(i) A specialized secure detention facility shall keep records of individual youth required by section 372 of the Social Services Law.

(ii) Records shall be kept in a manner required by OCFS.

(iii) Records shall be maintained in real time so that an accurate roll call of the youth present or under care at any time may be readily made.

(iv) Records shall be retained by the administrative agency for ten (10) years.

(3) Records and information pertaining to youth which are of a type (for example, medical records/information, education records) which are governed by specific state or federal law shall be treated with regard to maintenance, confidentiality, retention and disclosure in accordance with such laws.

(4) Visitors. Each facility shall keep a log that includes the name, address, date of visit, and relationship of every person visiting each youth. Visitor logs shall be retained for 6 years.

N.Y. Comp. Codes R. & Regs. Tit. 9 §§ 180-3.7

Adopted New York State Register July 25, 2018/Volume XL, Issue 30, eff. 7/25/2018