N.Y. Comp. Codes R. & Regs. tit. 9 § 155.2

Current through Register Vol. 46, No. 43, October 23, 2024

Section 155.2 - Allowable moving expenses

(a) Employees eligible for reimbursement pursuant to this Part, shall be reimbursed for actual and necessary moving expenses in an aggregate amount not in excess of $3,000 for a move commenced on or after April 1, 1985, in accordance with the provisions of this section, provided that claim for such payment is made within one year of the relocation, transfer, reassignment or promotion.

(b) Appointees eligible for reimbursement shall be reimbursed for actual and necessary moving expenses incurred, in an aggregate amount not in excess of $3,000 for a move commenced on or after April 1, 1985. Reimbursement shall be made in accordance with the provisions of this section, provided that claim for such payment is made within one year of the effective date of appointment. Subject to the above dollar limitations, an eligible employee/appointee shall be reimbursed for:

(1)

(i) The basic cost of moving household goods and personal effects from the employee's/appointee's residence at the time of appointment to the residence located near the new place of employment, provided that the mover used a carrier authorized by the New York State Department of Transportation or the Interstate Commerce Commission to perform such service. The basic cost of moving shall mean the cost of loading, transporting and unloading household goods and personal effects, including necessary expenditures for handling such household goods as pianos, refrigerators and deep freezers. Household goods shall not be deemed to include automobiles; other motor vehicles; trailers, other than house trailers used as employees'/appointees' residences; farm tractors, implements and equipment; livestock; boats; animals raised for profit by the employee; belongings which are not the property of the employee's/appointee's immediate family; belongings related to commercial enterprises engaged in by the employee/appointee or his family; and building materials.

(ii) The cost of additional insurance above the lowest valuation rate charged.

(iii) For a move commenced on or after April 1, 1985, no reimbursement shall be provided for household goods and personal effects in excess of 12,000 pounds.

(iv) If employees/appointees do not use a commercial household goods carrier they shall be reimbursed for the basic cost of moving household goods and personal effects by rental of trailers or trucks from commercial establishments.

(v) If employees/appointees do not use a commercial carrier or do not rent a trailer or truck from a commercial establishment, they may be eligible for up to $200 to help cover moving expenses, provided the claim is accompanied by documentation showing that such expenses were actually incurred.

(2) The cost of packing and/or unpacking of household goods and personal effects if such services provided by the carrier are used.

(3) The cost of storage of goods in-transit for actual storage and for required warehouse handling, provided such services are required. For a move commenced on or after April 1, 1985, reimbursement shall not be provided for storage or handling of goods in excess of 12,000 pounds.

(4) The cost of transportation of the employees/appointees and their families to the new location, at the rate paid by the State for the use of personally owned automobiles on official business, the mileage to be measured by the shortest highway route between the two places or residence. Payment shall be made at such rate for one automobile regardless of the number owned, or actual method of transportation used.

(c) Expenses other than those enumerated above incurred by the employee/appointee as the result of a move occasioned by transfer, reassignment or promotion or new appointment shall not be subject to the reimbursement.

N.Y. Comp. Codes R. & Regs. Tit. 9 § 155.2