N.Y. Comp. Codes R. & Regs. tit. 9 § 140.6
In order to obtain reimbursement for relocation expenses, an eligible appointee shall file for such reimbursement, through the appointing officer concerned, with the Department of Audit and Control on forms prescribed by the State Comptroller. Such forms shall be accompanied by a receipted copy of the bill of lading or freight bill issued by the carrier showing the charges collected; copies of the three competitive bids in the event that a certified carrier is not used; and a signed copy of an agreement executed by the appointee which provides for the repayment to the State for monies if the appointee resigns or voluntarily separates from his position within one year of the effective date of appointment.
N.Y. Comp. Codes R. & Regs. Tit. 9 § 140.6