N.Y. Comp. Codes R. & Regs. tit. 21 § 2250.2

Current through Register Vol. 46, No. 43, October 23, 2024

Section 2250.2 - Designation of records access officer

(a) The chairman and chief executive officer is responsible for insuring compliance with this Part, and designates the following person as records access officer: Treasurer, 405 Lexington Avenue, New York, NY 10017.

(b) The records access officer is responsible for insuring appropriate agency response to public requests for access to records. However, the public shall not be denied access to records through officials who have in the past been authorized to make records or information available. The records access officer shall assure that personnel:

(1) maintain an up-to-date subject matter list updated not less than twice per year;

(2) assist the requester in identifying requested records, if necessary;

(3) upon locating the records, take one of the following actions in accordance with section 2250.6(b) of this Part:

(i) make records promptly available for inspection; or

(ii) deny access to the records in whole or in part and explain in writing the reasons therefor:

(4) upon request for copies of records:

(i) make copy available upon payment or offer to pay established fees, if any, in accordance with section 2250.8 of this Part; or

(ii) permit the requester to copy those records;

(5) upon request, certify that a transcript is a true copy of records copied;

(6) upon failure to locate records, certify that:

(i) the State of New York Mortgage Agency is not the legal custodian for such records; or

(ii) the records of which the State of New York Mortgage Agency is a legal custodian, after diligent search, cannot be found.

N.Y. Comp. Codes R. & Regs. Tit. 21 § 2250.2