N.Y. Comp. Codes R. & Regs. tit. 21 § 9650.3

Current through Register Vol. 46, No. 50, December 11, 2024

Section 9650.3 - Responsibilities of records access officer

The record access officer shall have the following responsibilities:

(a) maintain a reasonably detailed current subject matter list of all records in the possession of the authority, whether or not such records are available for inspection and copying pursuant to the Freedom of Information Law. The list shall be of sufficient detail to permit identification by the public of categories of records. The subject matter list shall be updated not less than twice per year and the date of the most recent revision of the list shall appear on its first page.

(b) assist members of the public in identifying requested records;

(c) when requested records are located, either make such records available for inspection or deny access to such records in whole or in part, with a written statement of the grounds for denial of access;

(d) upon request for copies of records, either arrange to make copies available on payment of or offer to pay the established fee or shall permit the requesting party to copy the records;

(e) upon request, certify that a copy of a record is a true copy; and

(f) upon failure to locate records, state in writing that the Authority is not the custodian of such records or that the records cannot be found after diligent search.

N.Y. Comp. Codes R. & Regs. Tit. 21 § 9650.3