N.Y. Comp. Codes R. & Regs. tit. 21 § 5900.3

Current through Register Vol. 46, No. 50, December 11, 2024

Section 5900.3 - Designation of records access officer

(a) The records access officer of the foundation is the manager of finance and administration of the foundation. The records access officer shall coordinate the foundation's response to public requests for access to records.

(b) The records access officer shall insure that personnel:

(1) maintain an up-to-date subject matter list of records maintained by the foundation;

(2) assist in identifying requested records if necessary;

(3) upon locating requested records, take one of the following actions:

(i) make the records available for inspection;

(ii) deny access to the records in whole or in part and explain in writing the reason for such denial; or

(iii) furnish a written acknowledgment of the receipt of such a request and a statement of the approximate date when such request will be granted or denied;

(4) upon request for copies of records determined by the records access officer to be available for inspection:

(i) make copies available upon payment of established fees; or

(ii) permit the requester to copy the records;

(5) upon request, certify that a copy of a record is a true copy;

(6) upon failure to locate requested records, the records access officer shall certify that:

(i) the foundation is not the custodian of the records requested; or

(ii) the records of which the foundation is custodian cannot be found after diligent search; or

(iii) the information supplied by the requester is not sufficiently detailed to enable the records access officer to determine whether or not the foundation maintains such records.

(c) The business address of the records access officer is: Records Access Officer, New York State Science and Technology Foundation, 99 Washington Avenue, Albany, NY 12210.

N.Y. Comp. Codes R. & Regs. Tit. 21 § 5900.3