N.Y. Comp. Codes R. & Regs. tit. 2 § 7.8

Current through Register Vol. 46, No. 45, November 2, 2024

Section 7.8 - Purchase order

(a) All purchase orders shall be on a form authorized by the Comptroller. No purchase liability shall be incurred except by issuance of a purchase order. When, in cases of emergency, it is necessary to issue a verbal order, such verbal order shall be immediately confirmed by a regular written order stamped "Confirming". Comptroller's copies only of all purchase orders shall be filed with the Comptroller except when all copies of purchase orders are required to be submitted for prior approval of the Comptroller by sections 7.5 and 7.7 of this Part, or when the rules and regulations of the Office of General Services requires other papers to be submitted to the Comptroller. However, purchase orders less than $25 are not required to be filed in the Department of Audit and Control. On such transactions, if a prison release and/or release from the Industries of the Blind of New York, Inc. are required, such release or releases shall be submitted with applicable vouchers. Such exemption or waiver of requirement from filing purchase orders does not apply to purchases of items currently under contract, nor does it apply to orders in connection with agency bid openings under which a particular award may be less than $25.

(b) Purchase orders are not required to be filed in the Department of Audit and Control for transactions for which a Contract Encumbrance and Adjustment Form (AC 340) is required or for transactions chargeable of the following codes, regardless of amount:

Personal service--all codes.

Traveling expenses; codes 02-01 through 02-06 and 02-11 for service station purchases; 02-13 Repairs less than $300 for passenger automobiles with less than 50,000 miles; less than $100 for passenger automobiles with 50,000 miles or more, 02-14, 02-21 and 02-22.

Automotive expense; 03-01 (service station purchases); 03-03 (repairs less than $100); 03-04 Storage.

General office supplies and expense; 04-03 (Fire permits only).

Printing and advertising; 05-09 Advertising space.

Communication--all codes, including freight, express and cartage charges regardless of the code classification chargeable, except freight or cartage on coal.

Fuel, light, power and water; 07-04, 07-06 and 07-09.

Food for persons; 08-10 Overtime meal allowances.

Medical, surgical and laboratory supplies and expenses; 11-04 Outside hospital service.

Special supplies and expense; 14-02 Board of Inmates in outside institutions and homes; 14-07 Refunds and reimbursements; 14-10 Cash to outgoing patients; 14-21 Tuition and expense for specialized training; 14-22 Moving expenses of State employees; 14-27, and 14-41 through 14-45.

Special departmental charges--all codes.

Local Assistance Payments--all codes.

Fixed charges--all codes.

Debt service--all codes.

Capital construction acquisition of and, building--all codes.

N.Y. Comp. Codes R. & Regs. Tit. 2 § 7.8