N.Y. Comp. Codes R. & Regs. tit. 19 § 937.4

Current through Register Vol. 46, No. 51, December 18, 2024

Section 937.4 - Designation of Records Access Officer

(a) The Commission shall designate an individual to be the Commission's records access officer.

(b) The records access officer shall within five business days of receipt of a request:

(1) approve the request and authorize inspection and copying of the record and certification of correctness of such copy; or

(2) deny the request and state the reason therefor; or

(3) if requested records are maintained on the internet, inform the requester that the records are accessible via the internet and in printed form either on paper or other information storage medium; or

(4) if the request does not clearly identify the records sought, seek additional information from the requester; or

(5) acknowledge receipt of the request and provide a statement of the approximate date when the request will be granted or denied in whole or in part.

(c) If receipt of the request was acknowledged by the records access officer in writing with a stated date by which the request would be granted or denied in whole or in part, but circumstances prevent the records access officer from doing so on or before the stated date, the records access officer shall, on or before such stated date, provide a written statement specifying the reason for the delay and provide a further date, within a reasonable period under the circumstances of the request, by which the request will be granted or denied in whole or in part.

(d) The records access officer shall, in authorizing issuance of copies of records, direct such omissions or redactions as may be required to protect the personal privacy of individuals in accordance with the requirements of the Freedom of Information Law, or any other applicable law, or regulation, including the provisions of section 94 of the Executive Law and of this Part.

N.Y. Comp. Codes R. & Regs. Tit. 19 § 937.4

Amended New York State Register November 15, 2017 /Volume XXXIX, Issue 46, eff. 11/15/2017

Adopted New York State Register July 12, 2023/Volume XLV, Issue 28, eff. 6/22/2023, exp. 8/20/2023 (Emergency)

Adopted New York State Register August 9, 2023/Volume XLV, Issue 32, eff. 8/9/2023