N.Y. Comp. Codes R. & Regs. tit. 16 § 899.20

Current through Register Vol. 46, No. 43, October 23, 2024

Section 899.20 - Applicability of recordkeeping requirements

(a)Recordkeeping requirements-all companies.

Every cable television company shall maintain such books and records as will clearly and accurately disclose the condition and results of the business. Generally accepted accounting principles, as defined in section 899.10(c) of this Part, shall be used in determining the appropriateness of any particular individuals or group of accounting entries.

(b) The books of account shall include, but may not be limited to the following:

(1) general ledger consisting of assets, liabilities, equity, revenue and expense accounts;

(2) plant and equipment ledger; and

(3) corporate minute book.

(c) The retention period for books and records will be as follows:

Records	Retention period
1. General ledger	Permanent
2. Plant and equipment ledger	Permanent
3. Corporate minute book	Permanent
4. Bank statement, cancelled checks, savings passbooks, etc.	3 years*
5. Vouchers, invoices, sales slips, etc.	3 years*
6. Customer billings, receipts, etc.	3 years
7. Construction contracts	12 years
8. Loan agreements	3 years after expiration of loan period or repayment, whichever is first*
9. Payroll records	3 years*

* Records pertaining to construction or purchase of additional plant equipment or replacement of plant equipment should be retained for 12 years.

(d) All books of account and related records as described in this subdivision shall be made available for examination within New York State, upon reasonable notice, in not to exceed 15 days.

(e)Exemptions and prohibitions.

(1) No franchising municipality or local governmental unit shall prescribe any system of accounts for use by a cable television company. (This paragraph shall not be construed as preventing a franchising municipality or local governmental unit from requiring financial or other data and/or reports to satisfy its informational needs.)

(f)Recordkeeping requirements-specified companies.

Any person who is a cable television company and files a consolidated AFR or who excludes cable television activities originating outside of New York State, pursuant to section 899.82 of this Part, or excludes activities arising from noncable television activities originating within New York State from inclusion on part II of its AFR, pursuant to section 899.83 of this Part, shall maintain its books and records so that the activities of each company are separately identifiable.

Footnotes

* Records pertaining to construction or purchase of additional plant equipment or replacement of plant equipment should be retained for 12 years.

N.Y. Comp. Codes R. & Regs. Tit. 16 § 899.20