N.Y. Comp. Codes R. & Regs. tit. 14 § 803.5

Current through Register Vol. 46, No. 43, October 23, 2024

Section 803.5 - Fees for copying records

(a) Except when otherwise prescribed by law, the fee for photocopying office records shall be 25 cents per page for photocopies not exceeding 9 by 14 inches, or the actual reproduction cost of any other record. However, any such fee may be waived or reduced at the discretion of the records access officer.

(b) If for any reason a photocopying machine is not available and the person requesting access to an office record requests a transcript of such record, either typewritten or handwritten, a fee for the clerical time involved in making such transcript may be charged.

(c) The fees for copies of records not covered by subdivisions (a) and (b) of this section shall not exceed the actual reproduction cost which is the average unit cost for copying a record, excluding fixed costs of the agency such as operator salaries.

(d) There shall be no fee charged for any of the following:

(1) inspection of a record;

(2) a search for any office record; or

(3) the certification of any record.

(e) The payment of any photocopying or transcribing fee for any office record shall be in the form of cash, check, bank draft or money order payable to the New York State Office of Alcoholism and Substance Abuse Services.

N.Y. Comp. Codes R. & Regs. Tit. 14 § 803.5