N.Y. Comp. Codes R. & Regs. tit. 12 § 601.14
Each sponsor shall keep adequate records relative to all phases of the operation of the program, including but not limited to job assignments, promotion, demotion, lay-off or termination, rates of pay or other form of compensation or conditions of work, and any other records pertinent to a determination of compliance with article 23 of the Labor Law and this Part, in such manner and form as may be required by the department. In addition to information provided during regular department field inspections each sponsor, and each apprentice shall promptly submit such reports to the department as the commissioner in his/her discretion shall require. Such reports shall be made on forms prescribed by the commissioner.
N.Y. Comp. Codes R. & Regs. Tit. 12 § 601.14