Requests for use of buildings and grounds may be made to the commissioner or his duly authorized representative. The request shall specifically identify the buildings, grounds or portions thereof to be used, the purpose and duration of the use, and shall include the name, address and telephone number of the individual making the request and the name, address and telephone number of the person, party or governmental entity which will use the buildings and grounds.
N.Y. Comp. Codes R. & Regs. Tit. 1 § 364.3