N.M. Admin. Code § 12.6.2.205

Current through Register Vol. 35, No. 23, December 10, 2024

Section 12.6.2.205 - DATA ENTRY OF NAMES - DESIGNATED FIELDS

A filing should designate whether a name is a name of an individual or an organization and, if an individual, also designates the individual's surname, first personal name, additional name(s) or initial(s) and suffix. When this is done, the following rules shall apply.

A. Organization names. Organization names are entered into the UCC information management system exactly as set forth in the UCC document, even if it appears that multiple names are set forth in the document or if it appears that the name of an individual has been included in the field designated for an organization name.

B. Individual names. On a form that designates separate fields for individual's surname, first personal name, additional name(s) or initial(s) and suffix, the filing officer enters the names into the individual's surname, first personal name, additional name(s) or initial(s) and suffix fields in the UCC information management system exactly as set forth on the form.

C. Designated fields encouraged. The filing office encourages the use of forms that designate separate fields for individual and organization names and separate fields for individual's surname, first personal name, additional name(s) or initial(s) and suffix. Such forms diminish the possibility of filing office error and help assure that filers' expectations are met. However, filers should be aware that the inclusion of names in an incorrect field or failures to transmit names accurately to the filing office may cause filings to be ineffective. All documents submitted through direct data entry or through EDI will be required to use designated name fields.

N.M. Admin. Code § 12.6.2.205

12.6.2.205 NMAC - N, 7/1/2001; A, 7/31/2013