N.M. Admin. Code § 12.3.1.13

Current through Register Vol. 35, No. 23, December 10, 2024

Section 12.3.1.13 - REQUESTS FOR COPIES AND RECORD SEARCHES

A. Types of documents available. The bureau may provide the following:

(1) a certificate of good standing and compliance;

(2) a miscellaneous certificate as requested by a corporation or other regulated legal entity;

(3) certified copies of reports, instruments or other documents relating to a corporation or other regulated legal entity;

(4) non-certified copies of reports, instruments or other documents relating to a corporation or other regulated legal entity; or

(5) reports of record searches for categories of documents or other types of information.

B. Filing of request. A person shall make a request in writing for copies of a document or a record search report and shall list all documents or information requested. A request may be mailed or delivered to the bureau, or faxed or filed electronically pursuant to 12.3.1.9 NMAC. If a person cancels a request within twenty-four (24) hours, the bureau shall not assess any fees.

C. Estimate of fees. When the bureau receives a request, the bureau shall issue an informal estimate of fees.

(1) The estimate of fees for copies shall be as prescribed in NMSA 1978 Section 53-2-1.

(2) The fee for a record search report shall be a minimum of sixty dollars ($60.00) pursuant to the fee schedule approved by the department of finance and administration.

D. Completion of request.

(1) If the person approves the estimate, the bureau shall prepare the copies or record search report within ten (1) business days. The director may approve expedited requests on a showing of good cause.

(2) When the requested documents are ready, the bureau shall provide a written or electronic statement of fees due and shall release the copies or record search report electronically, by email or in hard copy, as requested, upon payment of all fees due.

N.M. Admin. Code § 12.3.1.13