N.M. Admin. Code § 1.13.40.12

Current through Register Vol. 35, No. 17, September 10, 2024

Section 1.13.40.12 - LIMITATIONS AND EXCLUSIONS

A. The commission of public records shall generally NOT accept:

(1) materials that are not pertinent to New Mexico government or history;

(2) materials pertaining to New Mexico of no historical, informational or evidential value;

(3) materials to which the donor does not have legal title;

(4) duplications of original material under other ownership or custody with the exception of scholarly research material;

(5) artifacts or material culture;

B. Unsolicited donations:

(1) will be evaluated in terms of their suitability and relationship to other holdings in the archives;

(2) with the approval of the administrator unsolicited donations that are not suitable or pertinent will be returned to the donor; see 1.18.369 NMAC.

(3) The commission has the right to refuse private collections inappropriate to its holdings transferred by will.

C. Closed collections and restrictions.

(1) The commission shall not accept collections that are permanently closed to public access by the donor.

(2) The commission may accept collections that are temporarily closed by the donor to public access for a reasonable period of time.

(3) Access to classified and confidential materials shall be subject to state and federal laws.

D. Monetary appraisal of private collections. The commission and the SRCA are prohibited by law from appraising the monetary value of donations. Pursuant to the Deficit Reduction Act of 1984, PL 98-369

N.M. Admin. Code § 1.13.40.12

4/15/98; 1.13.40.12 NMAC - Rn, 1 NMAC 3.2.40.5.12 & A, 06/30/04