N.M. Admin. Code § 1.11.2.15

Current through Register Vol. 35, No. 24, December 23, 2024

Section 1.11.2.15 - DOCUMENT FORMATS

A. Authorized filers may elect to transmit either a digitized (scanned) electronic document of an original ink signed instrument or an electronic document electronically signed and notarized along with electronic indexing information to the county clerk.

B. Digitized (scanned) electronic documents shall meet the following specifications:

(1) provide fidelity to the original appearance of any instrument at the time such instrument was first created, whether by electronic or other means;

(2) retain the original content;

(3) be scanned at a minimum of 300 dpi;

(4) be scanned in TIFF or PDF/A formats;

(5) be scanned in portrait mode;

(6) shall capture document images in any multi-page storage format as specified by the county clerk; and

(7) shall be legible to enable reproduction onto microfilm or microfiche to meet 1.14.2 NMAC requirements.

C. Digital electronic documents transmitted to the county clerk for recording shall meet PRIA formatting and document data field standards. The commission of public records and the department of information technology have adopted by reference PRIA and MISMO electronic document formatting and data field standards.

D. Electronic recordings shall be converted to (if necessary) and preserved as TIFF or PDF files along with their associated metadata. Method 3 submissions shall be converted to TIFF or PDF to meet preservation requirements pursuant to 1.14.2 NMAC.

N.M. Admin. Code § 1.11.2.15

1.11.2.15 NMAC - N, 9/15/2008