N.J. Admin. Code § 8:62-4.4

Current through Register Vol. 56, No. 21, November 4, 2024

Section 8:62-4.4 - Training agency operating requirements

(a) Certified training agencies shall have the burden of demonstrating compliance, or the ability to comply, with the requirements of this subchapter.

(b) Certified training agencies shall have access to sufficient classrooms, off-site demonstration facilities, equipment, materials, and instructors to ensure that adequate training meeting the requirements of this subchapter can be conducted.

(c) Certified training agencies shall use any training materials, examinations, forms, questionnaires, surveys, informational or audiovisual aids which may be required by the Department.

(d) Certified training agencies shall ensure that the training manager represents them at any meeting sponsored by the Department for the purpose of maintaining uniform and high quality training courses among certificants.

(e) Certified training agencies shall limit the class size to 25 students for the initial training courses.

(f) Certified training agencies shall limit class size to 30 students for refresher training courses.

(g) All certified training agencies shall notify the Department at least five calendar days, but not more than 30 calendar days, in advance of the beginning of any training course. All notifications shall be in writing and shall be submitted on forms provided by the Department. If any course information changes, the training agency shall notify the Department as soon as that agency becomes aware of such changes.

1. Forms may be found at http://www.nj.gov/health/forms/ehs-21.pdf.

(h) Certified training agencies shall require trainees to self-certify that they meet the education and experience requirements outlined at 8:62-3.2(d) through (f) prior to enrollment in a training course.

(i) Certified training agencies shall ensure that all initial and refresher trainees have met the requirements for obtaining a New Jersey permit as outlined at 8:62-3.2. Certificates of completion shall be issued only to those individuals who have met these requirements and have successfully completed the initial training or one day refresher course and have passed an examination approved by the Department.

(j) Certified training agencies shall submit instructor documentation meeting the requirements of 8:62-4.5 to the Department for approval prior to allowing that instructor to conduct any training course.

(k) Certified training agencies shall issue a certificate of completion to trainees upon their successful completion of an initial or a refresher training course. The certificate shall bear the signature of the training manager and shall specify the following:

1. A unique certificate number;

2. Full name of the trainee;

3. Discipline;

4. Expiration date of the certificate;

5. Course completion date;

6. Name, address, and telephone number of training agency; and

7. Language in which the training course was given.

(l) Certified training agencies shall permit entry to all training courses by representatives of the Department for the purposes of course evaluation and determination of compliance with this subchapter.

(m) Certified training agencies shall limit individual classes to one language.

(n) Certified training agencies shall maintain the following records:

1. All documents specified in 8:62-4.5 that demonstrate the qualifications of the training manager and the course instructors, respectively;

2. Student training records;

3. Daily class attendance records bearing the signature of the course instructor;

4. Copies of examinations administered by the training agency; and

5. Copies of the hands-on skills assessment administered by the training agency.

6. Copies of instructor performance review records.

(o) The training agency shall permit representatives of the Department to inspect and evaluate these records. Upon request by the Department, training agencies shall provide copies of all training records for the purpose of inspection, evaluation and compliance.

(p) Certified training agencies shall maintain training records for a minimum of five years. The Department shall be notified and be given the opportunity to take possession of all training records should an agency cease to conduct training.

(q) Certified training agencies shall notify the Department in writing, in advance of any changes in information submitted on its agency and course applications. Any course modifications made subsequent to certification shall require 10 calendar days prior notification and shall be subject to Department approval.

(r) Notwithstanding (q) above, the certified training agency shall notify the Department in writing at least four weeks in advance of any changes in its hands-on training site. Any changes in location and/or renovations to the site shall require a reinspection of the facility before training can be conducted at that site.

(s) Certified training agencies shall maintain a quality control plan which shall include, at a minimum, the following:

1. Procedures for periodic revision of training materials to reflect innovations in the field;

2. Procedures for annual review of instructor competency;

3. Procedures for administering the course examination to ensure the validity and integrity of the examination;

4. Procedures for administering the hands-on skills assessment; and

5. Procedures for ensuring the adequacy of facilities and equipment.

(t) Certified training agencies shall cooperate fully with the Department in all matters relating to the conduct of certified training courses, the administration of examinations and hands-on skill assessments, and the permitting of individuals pursuant to this chapter.

N.J. Admin. Code § 8:62-4.4

Amended by 51 N.J.R. 1358(a), effective 8/19/2019