N.J. Admin. Code § 8:57-3.16

Current through Register Vol. 56, No. 23, December 2, 2024

Section 8:57-3.16 - Mandatory participation for health care providers

(a) Every health care provider administering vaccines to children less than seven years of age shall register as an NJIIS site and authorized user and commence online reporting of vaccinations prior to December 31, 2011, in compliance with this subchapter.

(b) Any health care provider that participates in the NJIIS shall report vaccinations of NJIIS registrants through the following ways:

1. Birthing facilities that complete information on the EBC;

2. The collaborating public health programs, NJ Medicaid Program, or NJ FamilyCare Program;

3. An intermediary authorized user with an electronic connection to the NJIIS, such as a health benefit plan, practice management vendor, or billing management vendor; or

4. An authorized user entering data manually for an NJIIS site directly into the NJIIS through an internet connection.

(c) Health care providers shall report to the NJIIS the administration of a vaccine to a child less than seven years of age within 30 days of administration.

(d) Health care providers shall report, update or verify, as applicable, the following required data fields for the registrant within 30 days of vaccine administration:

1. Complete name;

2. Date of birth;

3. Ethnicity/Race;

4. Gender;

5. Address;

6. Name of responsible party and relationship;

7. Name of the vaccine administered;

8. Vaccine lot number of the vaccine administered;

9. Funding source of the vaccine administered; and

10. The month, day, and year the health care provider administered the vaccine.

(e) A health care provider may delegate the reporting requirement to a designated agent but such delegation shall not relieve the health care provider of the responsibility to report the administration of vaccines.

(f) To the extent the information is available, participating NJIIS health care providers may report the following to the NJIIS, in order to complete the registrant's immunization history:

1. Any doses of vaccinations previously administered to the registrant by the health care provider that may not have been reported to the NJIIS; or

2. Any doses of vaccinations previously administered to the registrant by a prior health care provider, for which there is documentation.

(g) Non-participating NJIIS health care providers may notify the VPDP of a potential error in the NJIIS record, if the health care provider believes any information is inaccurate or false by submitting a Request for Change to NJIIS Immunization Record form, available at subchapter Appendix H, to the VPDP at the VPDP mailing address.

N.J. Admin. Code § 8:57-3.16

The adopted version of this section 56 N.J.R. 213(a), effective 1/3/2024 is not yet available