N.J. Admin. Code § 8:40-3.9

Current through Register Vol. 56, No. 23, December 2, 2024

Section 8:40-3.9 - Maintenance of records

(a) The provider shall maintain full, complete and accurate records as required by this chapter. Records shall not be falsified, altered or destroyed. Records may be stored in a computer format, provided that adequate safeguards are in place to prevent unauthorized access and tampering, and adequate provisions for back-up data are in place. These provisions shall be incorporated into the required SOP manual.

(b) The provider shall keep a copy of each required record, including patient care reports, at its principal place of business. The records shall be made available to Department staff upon demand.

(c) The provider shall retain and safely store all patient medical records, including patient care reports, for at least 10 years. However, in those instances where a patient is less than 18 years of age at the time of treatment, the patient medical records shall be retained and stored until the patient's 23rd birthday or for 10 years, whichever is greater. The provider shall retain and safely store all other required records for at least five years. In the event the provider ceases operation for any reason, the provider shall arrange for the safe storage of required records at a place, and in a manner, that will ensure their safety, integrity, legibility, and accessibility.

N.J. Admin. Code § 8:40-3.9