N.J. Admin. Code § 8:2A-3.3

Current through Register Vol. 56, No. 23, December 2, 2024

Section 8:2A-3.3 - Electronic submission

(a) For the purposes of the NJ-EDRS, the death certificate shall be deemed complete when the attending, covering or resident physician or the county medical examiner, and the funeral director in charge, have completed their respective portions of the death registration record and have filed the record with the local registrar.

(b) A record created on the NJ-EDRS shall be deemed to have been transmitted to the appropriate party(ies) under the circumstances listed in (b)1 through 7 below, thereby satisfying the following requirements for submission of reports, data and certificates of notification:

1. The requirement at 26:6-6(a) that the funeral director in charge of the funeral or disposition of the body of a person dying in this State shall be responsible for the proper execution of a death certificate, filed in exchange for a burial or removal or transit permit with the local registrar of the district in which the death occurred or the body was found or with the registrar of the district in which the funeral director has his or her funeral home or where the burial or other disposition is to take place;

2. The requirement at 26:6-6(a) that in the event the death certificate is filed with the registrar of a district other than that in which the death took place or the body was found, that registrar shall, within 24 hours after issuing the permit, sign and forward the certificate of death to the registrar of the district where the death took place or the body was found, with a statement that the permit was issued;

3. The requirement at 26:6-6(a) that in case the death certificate is filed with the deputy registrar, alternate deputy registrar, or subregistrar, he or she shall within 12 hours forward the certificate to his or her own registrar, who in turn shall forward the certificate as directed by law;

4. The requirement at 26:6-6(b) that any funeral director filing a death certificate in a registration district other than that in which the death occurred or the body was found shall immediately send the State Registrar written notice by first class mail;

5. The requirement at 26:8-25(g) that on the 10th day of each month or sooner if requested by the Department, the local registrar transmit to the State Registrar all original death certificates received by him or her for the preceding month;

6. The requirement at 26:8-26 that each subregistrar shall note on each certificate of death, over his or her signature, the date of filing, and shall forward all certificates to the local registrar of the district within five days, with the exception that in any instance where the subregistrar accepts a certificate for a death not occurring in this district, as permitted by 26:6-6, he or she shall forward the certificate within 12 hours to the local registrar of his or her district; or

7. The requirement at 26:6-9 that in case of any death occurring without medical attendance, the county medical examiner shall furnish the funeral director with the necessary data and last sickness particulars to make the death certificate.

N.J. Admin. Code § 8:2A-3.3