N.J. Admin. Code § 8:28-3.12

Current through Register Vol. 56, No. 21, November 4, 2024

Section 8:28-3.12 - Records

(a) The registrant shall be responsible for maintaining all records described in this section.

(b) The registrant shall be responsible for:

1. Retaining required records for a minimum of three years;

2. Retaining required records in either an electronic (with backup) or a printed format; and

3. Making required records available for onsite review by the Department or local board of health.

(c) Required records shall include:

1. Copies of all of the registrant's Application for Tanning Facilities registration application forms;

2. Copies of the registrant's Certificates of Registration;

3. A consumer file that includes the following:

i. A copy of each consumer's skin phototype evaluation;

ii. A record of all sunlamp products used by the consumer with the corresponding exposure schedules;

iii. A record of each consumer's tanning sessions with the dates and times of each session and the duration of each tanning exposure;

iv. Age and identity documentation for consumers, and parents or legal guardians, in accordance with 8:28-3.8(b);

4. A list of trained operators for the facility;

5. Documentation of staff training as required at 8:28-3.11;

6. The results of annual tests for sunlamp product timers.

i. The presence of an annual Weights and Measures seal or Certificate of Inspection current as of the date of inspection on the timing device shall be sufficient documentation of annual testing; and

7. The following information for each sunlamp product:

i. User instructions provided by the product manufacturer and any other service-related materials or instruction;

ii. The exposure schedule specified by the manufacturer;

iii. Records of repairs and modifications performed on sunlamp products, including the names of persons performing such services and the dates of service;

iv. Ultraviolet lamp replacement logs; and

v. Documentation of equivalency certification provided by the replacement part manufacturer, if appropriate.

N.J. Admin. Code § 8:28-3.12

Amended by 48 N.J.R. 1628(b), effective 8/15/2016