N.J. Admin. Code § 8:111-19.5

Current through Register Vol. 56, No. 23, December 2, 2024

Section 8:111-19.5 - Access to clinical records

(a) The facility shall furnish a legible, written copy of the clinical record, or portion of the clinical record, as appropriate, for a fee based on actual costs to a client, his or her legally authorized representative or a third-party payer, upon written request and receipt of a properly executed release of information form within 30 days of receipt of the written request, in accordance with the following:

1. The fee for copying shall not exceed $ 1.00 per page for the first 100 pages, and $.25 per page thereafter, not to exceed $ 200.00 for the entire record;

2. In addition to per page costs, the following charges are permitted:

i. A search fee of no more than $ 10.00 per request; and

ii. A postage charge of actual costs for mailing, not to exceed $ 5.00; and

3. No charges shall be assessed other than those permitted in (a)1 and 2 above.

(b) The facility shall establish a policy ensuring access to copies of clinical records for clients who do not have the ability to pay, notwithstanding (a) above.

(c) The facility shall establish a fee policy providing an incentive for use of abstracts or summaries of clinical records but shall not impede a client or his or her legally authorized representative's ability to receive a complete original or certified copy of the clinical record.

N.J. Admin. Code § 8:111-19.5

Amended and recodified from 10:161A-19.5 53 N.J.R. 2208(a), effective 12/20/2021